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Healthier workplaces across the whole municipality
How municipalities build systematic health work in the Health Portal, with the health factors and SAM as the foundation and support all the way.
From survey to strategy – for the whole municipality
The social partners in the municipal sector have agreed on eight health factors that make workplaces healthier. The Health Portal helps you work with them systematically – in four steps, and at every level of the municipality.
Investigate
An employee survey with questions on the eight health factors from Suntarbetsliv – the same questions across the whole municipality, so the results can be compared.
In the portal: Survey
Analyse
The results are shown in spider charts for the municipality, each department and each unit. Strengths and areas for development are visible straight away.
In the portal: Dashboard
Plan
Activities are linked to goals and to the survey results – every activity should be able to explain which health factor it strengthens.
In the portal: Planning, Annual cycle
Follow up
The next measurement shows the progress. The result becomes the basis for next year's goals – in the unit, the department and across the whole municipality.
In the portal: Reporting
The eight health factors
- A fair and transparent organisation
- Present, trusting and engaged leadership
- Participation and influence
- Communication and feedback
- Prioritising work tasks
- Skills development throughout working life
- Systematic work environment management in everyday work
- Early intervention and work adjustment
Concrete in the unit – strategic across the municipality
Simple, measurable activities are the foundation. But real change requires the whole municipality to pull in the same direction, with shared goals at every level.
Overall level
Municipal leadership, HR and the central consultation group choose a few health factors to prioritise for the whole municipality and set shared goals in the annual cycle.
Department level
Each department compares its results with the municipality's and breaks the shared goals down into its own goals and activities.
Unit level
The manager and employees go through their own spider chart at a workplace meeting and choose one concrete, measurable activity.
Would you like to see how the Health Portal meets your challenges?
Book a demo →What you can use the Health Portal for
Choose one or several services – everything comes together in one portal. Click a service to read more.
Benefits
Evidence-based methods, gathered in one place
We build the work in municipalities on established models and validated measurement instruments, and the Health Portal holds them together day to day.
Frameworks and legal requirements
- The health factors(opens in a new tab)The eight health factors agreed by the social partners in the municipal sector.
- SAM(opens in a new tab)Systematic work environment management: investigate, assess risks, take action and follow up.
- OSA(opens in a new tab)Organisational and social work environment: workload, working hours and victimisation.
Measurement and analysis
- HME(opens in a new tab)Sustainable employee engagement, a validated question set for motivation, leadership and governance.
- COPSOQ III(opens in a new tab)A validated instrument for the psychosocial work environment.
- Health factor survey and spider chartsThe results per municipality, department and unit, compared side by side.
- eNPSEmployee Net Promoter Score – one quick question on how likely employees are to recommend you as a workplace.
Leadership and change
- Full Range LeadershipThe leadership model underpinning the manager training.
- Salutogenic leadershipLeadership that starts from what creates health, and helps employees feel well and function at work.
- Process leadership and change managementA half-day workshop for HR and managers, with a plan for the rollout.
In the Health Portal
- Rectify, Prevent, PromoteThe portal's three parts, tied together by Analyse.
- Annual cycleReminders and MUST/SHOULD tags, linked to Planning and Reporting.
- Action plansGoals, an owner and follow-up at every level.
A year with health factors and SAM
How a municipality can lay out the year in the Health Portal's annual cycle – with the legal requirements as the foundation and the health factor work at all three levels. Click an activity to read more.
- Work environment (SAM)
- Health and health factors
Shared health goals are set
Municipal leadership, HR and the central consultation group choose which health factors to prioritise and set the goals for the year.
In the portal: An annual cycle with reminders, linked to Planning and Reporting.
Download a best practice guide for your area
Choose an area and the guide downloads. Each guide shows step by step how the area can use the Health Portal, with common challenges, an example action plan, annual cycle and follow-up. Free to share internally. The guides are in Swedish.
- Municipal leadershipPDF in Swedish · approx. 6 pages
- Health and social carePDF in Swedish · approx. 6 pages
- Children and educationPDF in Swedish · approx. 6 pages
- Social servicesPDF in Swedish · approx. 6 pages
- Urban development and technical servicesPDF in Swedish · approx. 6 pages
- Culture and leisurePDF in Swedish · approx. 6 pages
You are not just buying a new system – you get help to make the change succeed
A system changes nothing on its own. That is why you get three things on top of the Health Portal, with trained process leads and occupational health scientists at your side.
Sofie
Annelie
- As needed
Half-day workshop for HR and managers
An interactive half day with process analysis, change management and a plan for implementation – so the work genuinely gets going.
- Included in the licence
Best practice and guides
Guidance on how to use the portal's different parts systematically and strategically – from survey and assessment to action plans and follow-up.
- Included in the licence
Ongoing support and manager training
Support and training for your managers throughout the contract period – at no extra cost, because it is included in the licence fee.
How a rollout works in a municipality
From contract to follow-up after one year. The approach is adapted to your municipality, but the steps are the same.
Two ways to buy
Call-off under a framework agreement
If the municipality has a framework agreement in force that includes Helo Hälsa, you place a call-off under its terms. This is often the quickest way to get started.
Direct award
If the total value of the contract is below the direct award threshold – SEK 700,000 excl. VAT under the Swedish Public Procurement Act (LOU) 2026 – the municipality can make a direct award. The value is calculated over the whole contract period, including any extensions. We prepare a price proposal and supporting documents for your records.
- 3 monthsIs the portal up and running? Is it being used as planned?
- 6 monthsHow are the action plans going? What needs adjusting?
- 12 monthsResults against the goals, and a plan for next year.
- 2 yearsLong-term goals are reached and you move the organisation forward.
- To infinity… and beyond!
Ready to start? We will walk you through how it would work for you.
Book a demo →Further reading
These sources are in Swedish.
- Suntarbetsliv – de åtta friskfaktorerna(opens in a new tab)
- SKR – Hållbart medarbetarengagemang (HME)(opens in a new tab)
- Arbetsmiljöverket – systematiskt arbetsmiljöarbete(opens in a new tab)
- Arbetsmiljöverket – organisatorisk och social arbetsmiljö(opens in a new tab)
- Upphandlingsmyndigheten – direktupphandlingsgränser(opens in a new tab)
The process is inspired by the WHO model for healthy workplaces.
Would you like to work like this?
We start with a half-day workshop, give you best practice for the Health Portal and support your managers on an ongoing basis.
Book a demo →Questions & answers
Either as a call-off under a framework agreement that includes Helo Hälsa, or by direct award if the total value of the contract is below the direct award threshold of SEK 700,000 excl. VAT under the Swedish Public Procurement Act (LOU). We prepare a price proposal and supporting documents for your records.
The licence gives access to the Health Portal, best practice and guides on how to use the portal, and ongoing support and manager training throughout the contract period. The half-day workshop for HR and managers is booked as needed.
You get a dedicated process developer who leads you from your current situation, through implementation and all the way to your goals — with follow-up after 3, 6 and 12 months.
All data is handled in line with GDPR and Swedish work environment legislation. Access is controlled by role, so the right person sees the right information.